Administrative Assistant

Responsibilities

• Provide high-level administrative support to the Chair and Science Education leadership, including preparing documents, reports, and presentations.
• Manage faculty calendars and maintain the part-time scheduling system.
• Coordinate meetings by preparing agendas, recording minutes, and arranging audio/visual requirements.
• Handle routine and non-routine correspondence and field inquiries from students, faculty, and staff.
• Manage general office operations, including supply procurement and processing print shop requests.
• Assist with faculty travel reimbursements and recruitment interview logistics.
• Handle sensitive and confidential information with high levels of discretion.

Requirements

• Bachelor’s degree.
• At least 3 years of progressive administrative experience in a fast-paced environment.
• Proficiency in MS Excel, Word, PowerPoint, Outlook, and Qualtrics.
• Strong organizational skills and the ability to manage multiple priorities independently.
• Excellent interpersonal, verbal, and written communication skills.
• Proven ability to exercise good judgment and maintain professional discretion.

About the Company

Hofstra University is a nationally ranked private university located in Hempstead, N.Y. We are committed to preparing students for the challenges of tomorrow through a culture of learning and the free exchange of ideas. Our campus offers a vibrant community with diverse academic programs, Division I athletics, and various cultural amenities.