Administrative Assistant

Responsibilities

• Place and track outside counsel engagements and orders
• Save and organize documents according to department naming conventions
• Maintain and update trackers to sustain a single source of truth
• Upload materials to designated portals clearly and coherently
• Audit files for accuracy and consistency
• Review signature pages for accuracy and completeness
• Edit documents and provide redlines
• Review invoices for accuracy and compliance and submit them within budget
• Provide administrative support to counsel and staff

Requirements

• Exceptional attention to detail
• Professional and discreet approach to confidential information
• Strong organizational skills and ability to manage multiple priorities
• Clear written and verbal communication skills
• Proficiency in Microsoft Word and Adobe Acrobat
• Comfort with document management systems, portals, and tracking tools

Preferred Qualifications

• Bachelor's degree
• At least 3 years of administrative and/or legal support experience
• Experience with RealPage and Clockify

About the Company

Hillpointe is a fully integrated real estate development and investment management firm focused on developing market-rate workforce housing across the Sun Belt.