Administrative Assistant

About the Company

At Heven AeroTech (Heven), we don’t just believe in the power of people—we build our success on it. As a recognized leader in hydrogen powered drones, we’ve earned recognition for creating a workplace where innovation thrives, collaboration is second nature, and every employee feels valued.

Responsibilities

• Serve as the primary point of contact for the office, greeting visitors and managing incoming calls
• Manage visitor access and ensure adherence to security procedures and ITAR protocols
• Manage office supplies, inventory, and the office kitchen
• Coordinate domestic and international travel arrangements for executives
• Draft, proofread, and format professional memos, emails, and PowerPoint presentations
• Plan and coordinate company events and manage vendor communications
• Provide general administrative support to the executive team, including calendar management

Requirements

• High school diploma or equivalent
• 3-5 years of administrative support experience
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Exceptional organizational skills and attention to detail
• Ability to work independently and exercise discretion
• Must be a U.S. Citizen or U.S. Person as defined by ITAR regulations

Benefits

• Medical, dental, and vision coverage
• Retirement plans
• Paid time off and sick leave
• Critical illness, hospital indemnity, and accident coverage
• Short- and long-term disability