Administrative Assistant

Responsibilities

• Manage all communications, office workflow, and record systems for the Campus Safety Department
• Assist the Director with annual security and fire safety reporting in accordance with the Federal Clery Act
• Manage departmental operational budget documentation, including RFPs, credit card reconciliation, and purchases
• Oversee parking information processing, including permit registrations, billing, and citation tracking
• Manage the campus-wide lost and found program
• Supervise student office assistants and the student Dispatch program, including hiring, training, and payroll
• Provide support to the Campus Safety Leadership Team during campus emergencies and events
• Maintain strict confidentiality of departmental records and contacts

Requirements

• High School Diploma or equivalent
• General office and administrative experience
• Proficiency in Microsoft Word and Excel
• Strong database management skills
• Strong communication and interpersonal skills

Preferred Qualifications

• Bachelor’s Degree
• Knowledge of the Federal Clery Act
• Proficiency with Google Suite
• Experience with Omnigo database software
• Emergency dispatch experience

Benefits

• Medical, dental, vision, and life insurance
• Employer contribution to retirement savings plan (after one year)
• Tuition scholarships for dependents and tuition benefit plans for employees and spouses
• 13 paid holidays plus a generous PTO plan
• Paid parental leave
• Free parking, exercise classes, and use of library and athletic facilities

About the Company

Gustavus Adolphus College is one of the nation’s leading private liberal arts colleges, serving approximately 1,800 students. Located on a scenic 340-acre campus in St. Peter, Minnesota, the College is dedicated to fostering a community that respects and affirms the dignity of all people.