Administrative Assistant for Research and Grants

Responsibilities

• Manage day-to-day office operations, including answering phones, responding to emails, and handling correspondence
• Serve as the primary administrative contact for the Office of Research, facilitating communication between university units
• Coordinate scheduling for meetings, appointments, research events, and committee sessions
• Assist with the preparation, formatting, and submission of reports, grants, and internal documentation
• Maintain centralized archives for grants, IRB/IACUC protocols, and departmental records
• Support budget management by tracking expenditures and processing invoices, reimbursements, and purchasing requests
• Manage event logistics for seminars and workshops, including space reservations, catering, and travel arrangements
• Assist in the onboarding process for new research faculty and staff

Requirements

• High school diploma or equivalent
• Experience with budget tracking and financial processing
• Proficiency in records management and maintaining organized databases
• Strong skills in scheduling and calendar management
• Ability to manage event logistics and departmental coordination

Preferred Qualifications

• Associate’s degree or higher in business administration or office management
• At least two years of administrative experience in an academic, medical, or professional office environment
• Familiarity with veterinary medicine or academic research settings
• Experience supporting research offices or grant-related functions
• Proficiency with budgeting, purchasing, and procurement systems

About the Company

Lincoln Memorial University is a values-based learning community dedicated to providing educational experiences in the liberal arts and professional studies. This position supports the College of Veterinary Medicine at the Orange Park, Florida campus.