Administrative Assistant

Responsibilities

• Drive executive efficiency by managing complex calendars and prioritizing critical meetings across global time zones.
• Orchestrate seamless travel and finances by arranging domestic and international logistics and processing expense reports via Concur.
• Facilitate cross-functional collaboration by acting as a professional liaison between the executive office, internal teams, and external partners.
• Manage critical team operations, including event coordination and special projects from inception to completion.
• Streamline communication flow by proactively managing incoming emails and calls to ensure leadership remains focused on high-priority matters.

Requirements

• Expert calendar management skills with the ability to handle high-volume, dynamic scheduling for senior leaders.
• Advanced fluency in Google Workspace (Gmail, Calendar, Docs, Slides, Sheets) and Microsoft Office (Word, Excel, PowerPoint).
• Proficiency with Concur for expense management and Zoom for virtual collaboration.
• Experience working with enterprise platforms such as Workday, DocuSign, ServiceNow, Tableau, or Greenhouse.
• High attention to detail with strong written and verbal communication skills.
• Proven ability to handle confidential information with the utmost discretion.
• Ability to work onsite from the Santa Clara, California office.

Preferred Qualifications

• Experience leveraging AI tools (such as ChatGPT or Gemini) to drive administrative efficiency.
• Experience supporting Vice Presidents or high-level leadership teams in a fast-paced tech environment.

Benefits

• Flexible time off and wellness resources.
• Company-sponsored team events.
• Opportunities for professional growth within a high-growth organization.

About the Company

Everpure is fundamentally reshaping the data storage industry through innovative thinking and cutting-edge technology. We pride ourselves on building a culture of innovation, growth, and teamwork, where we set aside ego for the greater good and empower our employees to leave their mark on the world.