Administrative Assistant

Responsibilities

• Provide comprehensive administrative and operational support to the Department Chair, Associate Chair, Program Coordinators, and faculty.
• Manage departmental calendars, schedule meetings, and reserve classrooms or event spaces.
• Coordinate departmental activities and special events such as graduation, orientation, and Engineering Week.
• Handle fiscal tasks including processing purchases, reimbursements, and assisting with budget administration.
• Support academic administration by managing course records, textbook orders, and student exit interviews.
• Assist with faculty onboarding for graders and teaching assistants.
• Serve as a liaison between the department and university services like IT, Facilities, and Materials Management.
• Supervise and coordinate the work of student office assistants.

Requirements

• Bachelor's degree from an accredited institution.
• Experience advising, supporting, or interacting with students.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).
• Strong written, verbal, and interpersonal communication skills.
• Excellent organizational, time-management, and multitasking abilities.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred Qualifications

• Previous administrative experience in a higher education environment.
• Experience working directly with university students, faculty, and administration.
• Familiarity with university purchasing, budgeting, travel, and reimbursement processes.

Benefits

• 100% tuition coverage for one undergraduate and one graduate degree for the employee.
• Discounted tuition rates for spouses and dependent children.
• Generous time off, including 9+ paid holidays and specific year-end breaks.
• Retirement contributions including a 6% base contribution and 4% matching.
• Personal leave options for full-time employees.

About the Company

Embry-Riddle Aeronautical University is the world’s largest aviation and aerospace university. For over 100 years, we have led innovation in STEM education, serving more than 30,000 students globally across residential campuses and a worldwide network. We are dedicated to preparing the next generation of leaders to shape the future of flight, space, and technology.