Administrative Assistant

Responsibilities

• Provide clerical and administrative support to the Senior Executive Assistant, Executive Management Team, and Program Directors
• Assist with the preparation, management, and documentation of contracts and amendments
• Maintain organized physical and electronic filing systems for agency documentation and special projects
• Draft routine correspondence, form letters, and manage telephone/visitor screening
• Coordinate appointments, meetings, and travel/lodging arrangements
• Assist with the preparation and documentation for Board of Directors meetings
• Support the implementation of agency events, community assessments, and trainings
• Manage office supplies for Executive offices and provide technological assistance to staff

Requirements

• High School Diploma (Business School training is a plus)
• Strong secretarial, time management, and organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Ability to operate standard office equipment (copiers, printers, fax machines, etc.)
• Effective written and oral communication skills
• Ability to work in a fast-paced, detail-oriented environment and self-manage multiple tasks
• Valid driver’s license and ability to travel when needed

Preferred Qualifications

• 3 or more years of experience working in an Executive Suite environment
• Experience in nonprofit organizations and board governance
• General knowledge of local, state, and federal government protocols and procedures

About the Company

Community Action Partnership Hillsborough and Rockingham Counties (CAPHR) provides essential services to the community, including workforce development, education services, child development, food and nutrition programs, energy assistance, and housing support. We are dedicated to making a difference and helping our clients find stability and growth.