Administrative Assistant

Responsibilities

• Provide skilled administrative support to department heads and assigned personnel
• Answer, screen, and direct incoming calls and greet visitors
• Prepare correspondence, reports, meeting agendas, minutes, and legal documents
• Coordinate meetings, training sessions, and travel arrangements
• Maintain departmental records, personnel files, and databases
• Perform office accounting duties, including processing invoices, preparing deposits, and reconciling financial reports
• Assist in preparing and monitoring budgets and processing payroll information
• Manage office supply inventories and coordinate ordering
• Provide customer service to the general public and assist with municipal permits or licenses

Requirements

• High school diploma or equivalent
• Two years of experience working as an administrative assistant (or an equivalent combination of education and experience)
• Valid Texas driver’s license
• Ability to perform office accounting and records management duties
• Ability to sit for extended periods and lift objects up to 20 pounds

Preferred Qualifications

• Appointment or commission as a Notary Public
• Certification as a Texas Registered Municipal Clerk
• Experience with Neogov or Cisco systems

Benefits

• 15 vacation days, 11 paid holidays, and 15 sick days
• Longevity pay and emergency leave
• Texas Municipal Retirement System with a two-to-one match
• Medical, dental, and life insurance options
• Free Employee Health Clinic and Cafeteria Plan
• 100% reimbursement for approved, occupation-related college tuition and required fees

About the Company

The City of Longview is a municipal employer dedicated to providing essential services and support to the community through various departmental functions.