Administrative Assistant

Responsibilities

• Provide advanced administrative support to supervisors and science programs including correspondence and document preparation
• Manage travel logistics, expense verification, and housing for scientists and visitors
• Process payment requests, expense reports, and purchase orders in accounting systems
• Manage petty cash for science program purchases
• Maintain and monitor staff and consultant contracts
• Coordinate high-level meetings including room booking, catering, and participant communication
• Support procurement processes by gathering product information and obtaining quotes

Requirements

• 3–5 years of experience in administrative positions, preferably in research or program support
• Proficiency in MS Office and financial/accounting systems (ERP or SAP)
• Experience with procurement and vendor management
• Proficiency in spoken and written English
• Ability to perform translation between English and Spanish
• Experience with meeting coordination tools like Teams, Zoom, and SharePoint

Benefits

• Year-end bonus (40 days)
• Vacation premium (56%)
• Life and medical insurance
• Supermarket coupons
• Savings fund
• Social Mexican benefits (IMSS, SAR / Infonavit)

About the Company

CIMMYT is a cutting edge, non-profit, international organization dedicated to solving tomorrow’s problems today through applied agricultural science, focusing on improving the resilience of agrifood systems.