Administrative Assistant

Responsibilities

• Provide advanced administrative support to supervisors and science programs, including correspondence, document preparation, and travel logistics.
• Manage financial tasks such as expense verification, processing payment requests, purchase orders, and managing petty cash.
• Coordinate logistical support for scientists and visitors, including housing, transportation, and reservations.
• Oversee contract monitoring for staff and consultants and assist in preparing sub-agreements with collaborators.
• Support procurement processes by gathering product information and obtaining quotes from vendors.
• Coordinate high-level meetings, including room bookings, catering, and participant communication.
• Maintain accurate project and science program records within institutional accounting systems.

Requirements

• 3–5 years of experience in administrative positions, preferably within research or program support environments.
• Proficiency in MS Office and experience with financial/accounting systems (e.g., ERP or SAP).
• Experience with procurement, vendor management, and meeting coordination tools like Teams, Zoom, and SharePoint.
• Fluency in both written and spoken English and Spanish.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities independently.

Benefits

• Competitive remuneration package including a year-end bonus (40 days) and vacation premium (56%).
• Comprehensive life and medical insurance.
• Additional benefits including supermarket coupons, a savings fund, and standard Mexican social benefits (IMSS, SAR / Infonavit).
• Support for continuous professional development.

About the Company

CIMMYT is a cutting-edge, non-profit, international organization dedicated to solving global food security challenges. As a core CGIAR Research Center, we work to improve the production and resilience of essential crops like maize and wheat through applied agricultural science, helping to enhance the livelihoods of millions of farmers in the Global South.