Administrative Assistant, Capital Markets

Responsibilities

• Provide proactive administrative support to Senior Managing Directors and leadership teams within the Capital Markets Group
• Manage complex calendars across multiple time zones, including prioritization and conflict resolution
• Leverage Microsoft 365, Teams, SharePoint, and Power Platform to streamline scheduling and documentation
• Coordinate end-to-end logistics for internal and external meetings, events, and travel arrangements
• Prepare and process expense reports, invoices, and departmental budget records
• Support the onboarding of new employees by coordinating with HR and IT for equipment and system access
• Maintain strict confidentiality when handling sensitive communications and materials

Requirements

• University or college education, or equivalent professional experience
• 3–5 years of administrative experience in a corporate or professional services environment
• Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint)
• Strong written and verbal communication skills with a high degree of professionalism
• Proven ability to manage multiple deadlines and competing priorities in a fast-paced environment
• Experience with digital workflow, automation tools, or project tracking software

Preferred Qualifications

• Familiarity with Power Automate, Copilot, or other digital automation tools
• Experience supporting hybrid work environments and managing virtual meeting technology

Benefits

• Membership in a world-class defined benefit pension plan
• 100% company-paid extended health and dental benefits
• Access to learning and development initiatives, including LinkedIn Learning
• Wellness programs including yoga, meditation workshops, and nutritional consultations
• Parental leave top-up and a health spending account

About the Company

The Healthcare of Ontario Pension Plan (HOOPP) is one of Canada’s strongest and most stable defined benefit pension plans. Serving over 504,000 members, HOOPP manages a global, diversified multi-asset portfolio to deliver on its pension promise to Ontario’s healthcare workers.