Administrative Assistant

Responsibilities

• Provide high-level administrative support to the Executive Director, including preparing reports, correspondence, and official documentation
• Manage and prioritize the Executive Director’s calendar, coordinating schedules and tracking key events
• Assist in the development, monitoring, and reconciliation of departmental budgets in coordination with the Accounting Department
• Coordinate meetings and events by preparing agendas, scheduling facilities, and arranging logistics
• Oversee travel coordination, including itineraries, reservations, and reimbursement documentation
• Process financial transactions such as purchase orders, requisitions, and credit card reconciliations
• Maintain and update SharePoint sites, organizational procedures, and administrative systems
• Serve as a liaison across departments and with external partners to facilitate communication

Requirements

• High school diploma or GED equivalency
• Minimum of 3 years of administrative assistant experience
• Proficiency in Microsoft Office for Windows applications
• Valid driver's license and ability to travel as needed
• Must be at least 21 years of age
• Ability to work independently with exceptional time management and detail-orientation

Preferred Qualifications

• Associate degree in a business-related field or completion of relevant college coursework

Benefits

• 401(k) with matching
• Health, dental, and vision insurance
• Life insurance and Employee Assistance Program
• Paid time off
• Flexible spending account
• Tuition reimbursement
• Referral program

About the Company

Cal Farley's Boys Ranch provides essential childcare operations, youth programs, and support services to empower lives and build stronger communities.