Administrative Assistant

Responsibilities

• Serve as the primary point of contact for employees, clients, vendors, and visitors
• Manage reception services including visitor badges, logs, and security procedures
• Provide administrative support for a project office of 200+ staff members
• Manage incoming/outgoing mail, packages, and building maintenance requests
• Monitor and replenish office, kitchen, and breakroom supplies
• Manage calendars and coordinate meetings for project leadership, including Partners and Managing Directors
• Plan and coordinate office events, meetings, conferences, and receptions
• Coordinate conference room reservations and meeting logistics

Requirements

• Minimum of 3 years of experience in administrative support, reception, or office coordination
• Experience supporting large corporate office environments or executive leadership
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong interpersonal, verbal, and written communication skills
• Ability to prioritize multiple tasks and manage competing deadlines
• Legal authorization to work in the United States without sponsorship

Preferred Qualifications

• Experience coordinating executive calendars across multiple time zones
• Experience managing conference room scheduling and meeting logistics
• Experience planning corporate functions and office events
• Prior experience supporting C-suite leadership or Managing Directors

About the Company

Briljent is a solutions-based company that believes diversity and inclusion are critical to the success of the company. Employment at Briljent is based on merit and professional qualifications.