Administrative Assistant

Responsibilities

• Provide high-level administrative support to the Plant Director and General Management.
• Develop and consolidate crucial reports and presentations, including the monthly "Scorecard" for corporate review.
• Coordinate executive activities such as seminars, presentations, meetings, and dinners.
• Draft professional documents, including letters, memoranda, and staff minutes, in both English and Spanish.
• Manage executive schedules, appointments, and travel arrangements.
• Oversee departmental assets, supervise the leadership team budget, and manage requisitions for office supplies.
• Maintain up-to-date filing systems and supervise all correspondence for the Executive Management.
• Assist with public relations and corporate communication tasks.

Requirements

• Bachelor’s degree or equivalent experience in Bilingual Executive Secretary.
• 4+ years of professional administrative experience.
• Proficiency in MS Office suite and MS Project.
• Strong Excel skills and experience with accountability/budgeting tasks.
• English proficiency at a B2 level.

About the Company

Baxter is a global healthcare leader dedicated to the mission of saving and sustaining lives. Since 1931, we have been at the forefront of innovation, redefining healthcare delivery to make a greater impact on patients around the world. We foster a culture of courage, trust, and collaboration where every individual is empowered to make a meaningful impact.