Administrative Assistant

Responsibilities

• Provide comprehensive administrative and organizational support to five Managing Directors
• Manage complex executive calendars and oversee timely responses to meeting invitations
• Plan and arrange detailed travel itineraries, including flights, accommodation, and ground transportation
• Proactively anticipate executive needs and prioritize tasks to ensure timely completion
• Handle day-to-day administrative tasks such as expense reporting, filing systems, and office supply management
• Maintain accurate records, including annual leave and distribution lists

Requirements

• Proficiency in Microsoft Office Suite and ChatGPT to enhance productivity
• Extensive experience in executive calendar coordination and travel arrangements
• Proven ability in expense reporting and managing administrative workflows
• Professional verbal and written communication skills with a polished demeanor
• Strong attention to detail and ability to make evaluative judgments based on factual information

Preferred Qualifications

• Experience preparing and capturing detailed meeting minutes with high accuracy
• Advanced proficiency in creating executive-level PowerPoint presentations
• Financial acumen with experience in budget tracking and basic financial reporting

About the Company

Barclays is a leading global institution committed to excellence, integrity, and service. We foster a culture of collaboration and continuous improvement, empowering our people to make a difference. Our employees are driven by our core values and a mindset to empower, challenge, and drive success within a high-performing environment.