Administrative Assistant, Athletics Department

Responsibilities

• Provide direct administrative support to the Associate Vice President of Athletics & Recreation and the Associate Director of Athletics and Recreation.
• Assist with day-to-day administrative functions and support the broader athletic department staff.
• Facilitate Graduate Assistant functions, including tuition remission and housing assignments.
• Manage the recruiting car fleet, including key distribution, mileage tracking, and maintenance scheduling.
• Maintain the Associate Vice President's daily and monthly calendars.
• Manage departmental files, including monthly credit card expense reports.
• Serve as the initial point of contact for students and visitors to the Athletic Department.
• Coordinate meal passes and paperwork for recruit visits.
• Schedule interviews for open positions and create/maintain departmental databases.
• Handle department meeting schedules, agendas, and minutes.
• Act as a liaison for special events such as Alumni Events, Fundraising Events, and the Annual Banquet.
• Manage supply purchasing and travel arrangements as assigned.

Requirements

• Bachelor’s degree.
• Excellent organizational, problem-solving, and multi-tasking skills.
• Strong customer service and interpersonal skills.
• Strong verbal and written communication skills.
• Ability to work a flexible schedule, including evenings and weekends as needed.
• Ability to work independently and as part of a team in a diverse environment.
• Physical ability to sit or stand for long periods and lift up to 20lbs.

Preferred Qualifications

• Previous experience working in a collegiate athletic department.

Benefits

• Competitive and comprehensive benefits package.
• Tuition remission opportunities.

About the Company

Manhattanville University is an institution dedicated to providing a transformative educational experience. Located in Purchase, NY, the university fosters a diverse and inclusive community for students, faculty, and staff.