Administrative Assistant

Responsibilities

• Provide executive administrative support to the Professional Learning Services (PLS) department across all six centers.
• Act as a primary liaison between PLS and campus departments including the Registrar, Business Office, Graduate Admissions, and IT.
• Manage clerical operations, including monitoring general email and phone lines, and responding to inquiries.
• Create, monitor, and update departmental forms such as registration, adjunct applications, and proposals.
• Coordinate financial tasks including collecting check requests, processing payments, and managing supplemental pay requests.
• Maintain and update the PLS webpage and digital databases.
• Manage adjunct instructor records, including processing applications and updating information in the Colleague system.
• Lead administrative assistant staff meetings by creating agendas and recording minutes.
• Organize major events such as the yearly Advisory Council meeting and the twice-yearly Stock Market Challenge.
• Maintain accurate digital and paper records and manage office supply inventory.

Requirements

• Associate’s degree required.
• Minimum of three (3) years of relevant administrative support or managerial experience, preferably at the executive level.
• Proficiency in Microsoft Office and the Google platform (Gmail, Calendar, Docs, Drive, etc.).
• Excellent verbal and written communication skills.
• Strong organizational, problem-solving, and interpersonal skills.
• Ability to work in a moderately stressful environment and adapt to changing workloads.
• Must be currently authorized to work in the United States.

Preferred Qualifications

• Bachelor’s degree preferred.
• Experience working in a higher education setting.

About the Company

Ashland University is a dedicated institution committed to providing high-quality educational opportunities and professional learning services to students and the community.