Administrative Assistant

Responsibilities

• Maintain EMEA budget trackers and reconcile against NetSuite cost centers
• Support monthly variance analysis and quarterly forecasts
• Own the end-to-end EMEA PO process, including vendor onboarding and approvals
• Monitor the EMEA AP queue and serve as the primary contact for vendor invoice inquiries
• Coordinate and reconcile multi-currency vendor payments (EUR, GBP, SEK)
• Support VAT documentation and global treasury coordination
• Manage EMEA shipping operations and accounts including import/export taxation
• Provide administrative support to EMEA teams and office operations for the Germany office

Requirements

• Bachelor's degree in Business, Finance, Accounting, or equivalent experience
• 2+ years in finance operations, AP, or administrative roles
• Fluency in English and German
• Strong proficiency in Excel and Google Sheets
• Experience managing procurement, AP, and vendor relationships across multiple countries
• Familiarity with multi-currency payments and VAT requirements across EMEA

Preferred Qualifications

• Experience with NetSuite or a comparable ERP
• Additional European languages such as French or Swedish
• Experience with international shipping operations and import taxation
• Familiarity with withholding tax documentation across EMEA jurisdictions

About the Company

Applied Intuition is powering the future of physical AI, creating the digital infrastructure needed to bring intelligence to every moving machine on the planet. The company services the automotive, defense, trucking, construction, mining, and agriculture industries.