Administrative Assistant

Responsibilities

• Manage day-to-day office administration and facility-related services to ensure smooth operations.
• Coordinate family-related support processes, including benefits administration support and employee services.
• Serve as the primary point of contact for employees regarding office and family administration inquiries.
• Partner with Facilities, HR, Finance, and external vendors to resolve operational issues and ensure service delivery.
• Manage relationships with suppliers for catering, travel, transportation, and office supplies.
• Maintain accurate records, documentation, and reports while ensuring data integrity and confidentiality.
• Provide proactive support to organizational leaders by tracking tasks, initiatives, and deliverables.
• Support onboarding and offboarding processes from an administrative and logistical perspective.
• Assist with budget tracking, invoice processing, and purchase requests.
• Coordinate logistics for internal and external events, meetings, and field visit trips.

Requirements

• Bachelor’s degree in Business Administration, Human Resources, or a related field.
• At least 4 years of experience in office management or administrative coordination, ideally supporting senior management.
• Proficiency in Microsoft Office and digital collaboration tools.
• Bilingual fluency in English and Spanish.
• Strong organizational skills and the ability to manage multiple priorities effectively.
• High attention to detail and excellent interpersonal communication skills.
• Ability to handle confidential information with discretion and professionalism.

Benefits

• Health and well-being programs.
• Employee-exclusive discounts on Invisalign products.
• Access to online learning resources and individual development support.
• An inclusive, global workplace culture.

About the Company

Align Technology is the industry leader and innovator in medical devices, focusing on revolutionizing the dental and orthodontic industry. We are a global community of game-changers dedicated to transforming smiles and changing lives through cutting-edge technology and a commitment to excellence.