Administrative Assistant 3

Responsibilities

• Provide high-level administrative support to the Executive Director of Foundation.
• Serve as a liaison between the administrator, departmental staff, and various college departments.
• Manage departmental operations, including processing personnel/payroll documents and maintaining attendance records.
• Handle financial tasks such as processing purchase orders, expense reports, and monitoring budget expenditures.
• Assist in budget preparation by gathering fiscal data and compiling projections.
• Coordinate schedules, including maintaining appointment calendars and making travel arrangements.
• Plan and schedule meetings involving both internal and external participants.
• Manage office communications, including greeting visitors, screening calls, and processing mail.
• Maintain organized operational files and compose professional correspondence, reports, and minutes.

Requirements

• High school graduate or equivalent.
• Three years of clerical or general office experience (post-secondary education may substitute for up to one year of experience).
• Strong communication and interpersonal skills.
• Proficient data entry skills.
• Ability to plan, organize, and manage time effectively.
• Proficiency with current software applications.
• Demonstrated ability to maintain professional relationships with individuals from diverse backgrounds.

Preferred Qualifications

• Post-secondary education.
• Previous experience working within an educational institution.
• Experience with event planning and meeting coordination.
• Experience working in a fundraising or development organization.
• Proficiency with Raiser's Edge software.
• Ability to manage multiple projects and meet deadlines in a fast-paced environment.

About the Company

Des Moines Area Community College (DMACC) is a leading community college providing accessible and high-quality education to students in Iowa. We are an Affirmative Action/Equal Employment Opportunity employer dedicated to fostering an inclusive environment for all employees and students.