Administrative Assistant 3

Responsibilities

• Provide high-level administrative support to the Executive Academic Dean and departmental staff.
• Manage daily office operations, including processing academic course schedules and instructor workloads.
• Handle fiscal tasks such as purchasing requisitions, invoice processing, and monitoring budget expenditures.
• Serve as a liaison between administrators, departmental staff, and various college departments.
• Prepare and process personnel and payroll documents, including maintaining attendance and leave records.
• Coordinate office logistics, including meeting schedules, travel arrangements, and supply procurement.
• Compose and prepare professional correspondence, reports, minutes, and statistical documents.

Requirements

• High school graduate or equivalent.
• Three years of clerical or general office experience (post-secondary education may substitute for up to one year of experience).
• Strong communication and interpersonal skills.
• Proven ability to plan, organize, and manage time effectively.
• Proficiency with current software applications.
• Ability to maintain professional relationships with individuals from diverse backgrounds.

Preferred Qualifications

• Demonstrated proficiency with Microsoft Excel.
• Previous experience working within an educational institution.
• Post-secondary education in a related field.

About the Company

Des Moines Area Community College (DMACC) is a leading community college providing accessible, high-quality education to students in Iowa. We are an Affirmative Action/Equal Employment Opportunity employer dedicated to fostering an inclusive environment for all employees and students.