Administrative and Hospitality Coordinator

Responsibilities

• Welcome associates, clients, and guests with a high level of hospitality and professionalism
• Coordinate client and candidate visits to ensure a premium brand experience
• Act as the primary liaison for building management and office vendors to maintain a polished environment
• Support Chicago office leadership with scheduling, expense reporting, and administrative priorities
• Plan and execute internal events, including town halls, training sessions, and social gatherings
• Coordinate catering for in-office and client events, managing dietary needs and presentation
• Maintain office supplies, manage mail and packages, and ensure shared spaces are guest-ready
• Anticipate and resolve office needs with discretion and attention to detail

Requirements

• Bachelor’s degree required
• At least five years of experience in administrative support, office management, hospitality, or operations coordination
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to work on-site at the Chicago office up to five days per week
• Eligibility to work in the U.S. (position is not eligible for visa sponsorship)
• Strong attention to detail and commitment to quality

Preferred Qualifications

• Experience using AI tools to enhance communication, productivity, and workflows

Benefits

• Medical, dental, vision, and life insurance options
• Fully vested 401(k) retirement savings plan with company matching
• Employee stock ownership program
• Mass transit reimbursement
• Family-building benefits and employee assistance program
• Various reimbursements and activities to enhance associate wellbeing

About the Company

Gallup changes the world, one client at a time, through extraordinary analytics and advice on everything important facing humankind. We offer an empowering culture where you can collaborate with passionate people and grow your career in an innovative environment.