Administrative and Finance Coordinator

Responsibilities

• Provide essential administrative and financial support to the Division of Administration and Finance.
• Process invoices, verify payment requests, and ensure timely payments to vendors and contractors.
• Maintain and update financial records in compliance with internal policies and regulatory requirements.
• Perform monthly reconciliations of executive credit card statements and review staff expense reports.
• Assist in gathering documentation for audits and tax filings.
• Provide direct administrative support to the EVP/CFO, including coordinating meetings and travel arrangements.
• Serve as secretary to all Board of Trustee committees assigned to the EVP/CFO.
• Prepare monthly, quarterly, and annual financial reports highlighting key metrics.
• Maintain organized digital and physical filing systems.

Requirements

• Completion of 60 or more post-secondary credit hours in a related field.
• 2-3 years of experience in an administrative support or finance role.
• Proficiency in Jenzabar/J1 accounting software.
• Proficiency in Microsoft Office Suite, particularly advanced Excel skills (pivot tables, formulas, etc.).
• Ability to lift up to 50 lbs and perform moderate physical activity.
• Flexibility to work outside of normal business hours as needed.
• Ability to pass a criminal background check.

About the Company

Florida Memorial University is an Equal Employment Opportunity Employer dedicated to providing a transformative educational experience. Located in Miami Gardens, FL, the university fosters a diverse and inclusive environment for students and staff alike.