Administrative and Academic Coordinator

Responsibilities

• Provide administrative support to academic faculty leadership and assist with course management, study abroad, and travel funds
• Prepare and distribute internal communications, including student newsletters and digital recognitions
• Support student organizations with purchasing and event organization
• Coordinate departmental academic events from planning through execution, including commencement, symposia, and orientations
• Manage event logistics, timelines, budgeted spending, and vendor relationships
• Maintain purchasing card (P-Card) responsibilities and assist with expense tracking and reimbursements
• Serve as the primary contact for departmental travel bookings for guests, faculty, and students

Requirements

• High school diploma required (Associate degree in business administration or related field strongly preferred)
• 3–5 years of relevant administrative or event experience
• Proficiency in Microsoft Office Suite, Outlook, and Adobe applications
• Strong written and verbal communication skills
• Ability to manage multiple priorities with high attention to detail
• Successful background check

Preferred Qualifications

• Experience working in a higher education environment
• Previous experience in professional event coordination

Benefits

• Comprehensive medical, prescription, dental, and vision insurance
• Generous retirement savings program with employer contributions
• Tuition benefits
• Ample paid time off and observed holidays
• Life, accidental death, and disability insurance
• Free Pittsburgh Regional Transit bus pass
• Access to fitness center and Family Concierge Team

About the Company

Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. The Department of Chemical Engineering is on the leading edge of research and innovation, paving the way to a healthier, cleaner, and more efficient future.