Administration Specialist

Responsibilities

• Prepare and manage bids and proposals, ensuring all documents are collected, reviewed, and presented professionally.
• Conduct research on potential clients, competitors, and market trends to support competitive bidding.
• Ensure all bid submissions adhere to client requirements, company standards, and regulatory guidelines.
• Manage travel arrangements for team members, including flights, car rentals, and hotel reservations.
• Organize and maintain digital and physical filing systems for reports, letters, schedules, and tender documents.
• Draft professional correspondence, including letters, reports, meeting agendas, and pitching materials.
• Maintain team diaries, schedule appointments, and coordinate meetings with clients, developers, and agents.
• Support the team with advanced Microsoft Office tasks, ensuring all outputs meet formatting standards.
• Liaise with internal and external accounts departments regarding invoices, expenses, and audit compliance.
• Handle general office operations, including phone calls, emails, and database management.

Requirements

• Minimum of 5 years of proven experience in an administrative or secretarial role.
• At least 2 years of specific experience involving bids and proposals.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook, and Word), including mail merge capabilities.
• Fluency in written and verbal English.
• Strong organizational, problem-solving, and multitasking abilities.
• High level of attention to detail and ability to handle sensitive information with confidentiality.
• Ability to work proactively and maintain efficiency during high-workload periods.
• Understanding of regional business culture and regulations.

About the Company

Knight Frank is the leading independent global property consultancy. Headquartered in London, the Knight Frank network operates across 50+ territories with over 27,000 people. In the MENA region, we provide integrated residential and commercial real estate services, including transactional support, consultancy, and management, across the UAE, Saudi Arabia, Bahrain, Qatar, and Egypt.