Administration Specialist

Responsibilities

• Prepare and manage bids, ensuring all necessary documents are collected, reviewed, and presented professionally.
• Conduct research on potential clients, competitors, and market trends to support competitive bid proposals.
• Register and handle procurement portals such as Ariba and Oracle for bid monitoring, submission, and invoice uploading.
• Manage travel arrangements for team members, including flights, hotel reservations, and visa processing.
• Organize and maintain electronic and paper filing systems, ensuring all documents have clear reference paths.
• Draft letters, reports, agendas, and pitching materials while ensuring adherence to formatting standards.
• Maintain team diaries, schedule appointments, and coordinate meetings with clients and stakeholders.
• Liaise with internal and external accounts departments regarding invoices, expenses, and audit compliance.
• Manage the company’s profile in the Taqeem portal by uploading approved reports monthly.

Requirements

• Minimum of 5 years of proven experience in an administrative, secretarial, or similar role.
• At least 2 years of specific experience involving bids and proposals.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Word) and Adobe Acrobat (PDF), including mail merge capabilities.
• Fluency in both English and Arabic (written and verbal).
• Strong organizational, problem-solving, and multitasking abilities.
• High level of attention to detail and ability to handle sensitive information with confidentiality.

About the Company

Knight Frank is the leading independent global property consultancy. Headquartered in London, the network operates across 50+ territories with over 27,000 people. In the MENA region, Knight Frank provides integrated residential and commercial real estate services, including transactional support, consultancy, and management, blending global resources with deep local market expertise.