Administration Services Clerk

Responsibilities

• Greet visitors, vendors, and internal stakeholders arriving on site
• Support the employee hiring process by managing security clearances and programming access cards
• Process supplier invoices and maintain inventory for office and kitchen supplies
• Manage incoming and outgoing mail and packages
• Prepare meeting rooms according to executive staff requests
• Act as a Health & Safety ambassador by inspecting first aid kits and monitoring wellness rooms
• Monitor and respond to incoming support tickets to find efficient solutions
• Maintain and update various departmental data reports

Requirements

• Proficiency in Google Workspace and standard desktop applications
• Excellent written and verbal communication skills with strong interpersonal skills
• Proven ability to prioritize high-volume tasks under strict deadlines with minimal supervision
• Ability to perform physical tasks, including lifting up to 23 kg

Preferred Qualifications

• Fluency in both French and English (written and spoken)
• Experience with ServiceNow, CCure, or similar ticket and security management software
• At least six months of experience in a related administrative position

About the Company

TMX Group operates global markets and builds digital communities and analytic solutions that facilitate the funding, growth, and success of businesses, traders, and investors. Our group of companies includes leading global exchanges such as the Toronto Stock Exchange and the Montreal Exchange, powering some of the nation's most critical financial systems.