Administration Officer

Responsibilities

• Administer and maintain records in SHS systems and registers, including health surveillance, training, and competency records
• Monitor Qube Energy Contractors through Rapid Contractor
• Coordinate SHS digital content and manage digital communication systems
• Provide administrative support for internal and external SHS audits, including evidence collation and action tracking
• Compile regular and ad-hoc SHS reporting aligned to KPIs and business requirements
• Coordinate SHS Team Meetings, including preparing agendas, meeting packs, and taking minutes
• Assist with basic data review to identify trends, gaps, and improvement opportunities
• Coordinate meetings, calendars, and travel bookings for SHS leadership
• Support the tracking and coordination of SHS governance, projects, and initiatives

Requirements

• Demonstrated experience in an administration, business support, or coordination role
• High level of proficiency in Microsoft Word, Excel, PowerPoint, Teams, and SharePoint
• Strong organizational skills with the ability to manage registers, documentation, and competing priorities
• Strong written and verbal communication skills with the ability to adapt style to different audiences
• Proven ability to take initiative and work both autonomously and as part of a team

Preferred Qualifications

• Experience working in safety, compliance, training, or regulated environments
• Exposure to SHS systems, registers, or reporting
• Experience supporting audits, governance, or assurance activities
• Experience working in geographically dispersed or operational businesses

Benefits

• Up to 50% off gyms, studios, active wear, healthy meals, supplements, and recovery
• Discounted health insurance
• Special paid leave to participate in volunteering activities
• Unlimited access to employee assistance program delivered through Sonder
• Generous paid parental leave for eligible employees
• Ongoing learning, development, and training opportunities

About the Company

Qube Energy is revolutionising the supply chain landscape for the Energy, Mining, and Industrial sectors in Australia. As a business unit of Qube Ports, we deliver innovative, tailored solutions that drive efficiency and reliability for our clients. We are committed to a safety-first culture and a high-performance environment driven by data and cutting-edge systems.