Administration Officer

Responsibilities

• Coordinate and manage office operations to ensure global consistency and alignment with business values
• Manage office budgets, track monthly spend, and handle procurement processing
• Oversee office security, visitor bookings, and liaison with building management and IT
• Manage relationships with external contractors and service providers to ensure cost-effective service
• Maintain health and safety policies, including conducting H&S checklists and undertaking Fire Marshal/First Aider training
• Coordinate office moves, refurbishments, and layout alterations
• Manage meeting room facilities, including AV equipment, hospitality, and catering requirements
• Oversee office consumables, stationery, and kitchen supplies
• Provide general administrative support including scanning, printing, filing, and maintaining SharePoint documents
• Support new starter orientations and maintain updated office manuals

Requirements

• Proven ability to manage service providers and external contractors
• Strong relationship-building skills for interacting with staff, customers, and vendors
• Excellent problem-solving skills with a logical and reactive approach to unexpected circumstances
• High attention to detail and a commitment to maintaining high service standards
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Ability to work independently and take initiative in a delivery-focused environment
• Strong communication skills and the ability to handle confidential information with discretion
• Flexibility to manage multiple tasks and work additional hours to meet deadlines when required