Administration

Responsibilities

• Welcome clients and visitors in a professional and discreet manner
• Manage reception area, conference rooms, and incoming phone calls
• Handle incoming and outgoing correspondence including emails, letters, and legal notifications
• Create, organize, and maintain physical and digital client files
• Type, format, and proofread legal documents in Arabic, English, and French
• Coordinate meeting room schedules and arrange appointments or conference calls
• Monitor office supplies, manage petty cash, and track office expenses
• Maintain strict confidentiality of all client information and firm matters

Requirements

• Fluency in Arabic
• Very good command of English
• Knowledge of French is a strong advantage
• Proficiency in Microsoft Office (Word, Outlook, Excel)
• Degree or certificate in Office Management or a related field
• Strong organizational and time-management abilities
• High attention to detail and accuracy
• Ability to multitask and prioritize deadlines

Preferred Qualifications

• Previous experience in a law firm or professional services environment
• Familiarity with legal terminology

About the Company

Eptalex Law Firm requires an Administration professional to ensure smooth daily operations, providing a professional front desk presence and essential support to lawyers and management.