Administration Assistant

Responsibilities

• Provide administrative and operational support to the sales team, ensuring seamless coordination between clients, trainers, and internal teams
• Handle incoming and outgoing couriers, including the dispatch and tracking of documents and training materials
• Maintain and update internal databases and CRM systems with accurate information regarding trainer skills, certifications, and availability
• Assist in processing sales orders related to training sessions, ensuring proper documentation and timely execution
• Prepare training schedules, contracts, proposals, and reports using MS Office
• Ensure timely follow-up on client requests, quotations, and feedback to maintain high customer satisfaction
• Organize and maintain all relevant sales and trainer-related documentation for easy accessibility

Requirements

• 2-3 years of experience in administrative coordination or similar administrative roles
• Bachelor’s degree in Business Administration, Marketing, or a related field
• Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook)
• Strong organizational and multitasking abilities with high attention to detail
• Excellent communication and interpersonal skills for interacting with clients and vendors
• Ability to manage time effectively and handle competing priorities

Preferred Qualifications

• Bilingual proficiency in Arabic and English (both written and verbal)
• Experience with CRM software such as Salesforce or Zoho

Benefits

• Employment Visa
• Medical Insurance
• Annual Air Ticket to home country

About the Company

Blue Ocean Corporation is a leading global conglomerate and a world leader in driving continuous growth and transformation across multiple industries. With over 25 years of excellence, we are a trusted partner in the Consulting, Training, and Conferences landscapes, dedicated to accelerating careers and transforming organizations worldwide.