Admin Executive

Responsibilities

• Provide direct administrative and executive support to the CEO
• Prepare and manage confidential documents, presentations, reports, and meeting minutes
• Coordinate board meetings, investor-related matters, appointments, and schedules
• Handle document filing, record management, and company information organization
• Support finance and accounting tasks including invoice processing and expense tracking
• Liaise with internal teams, vendors, partners, and external stakeholders
• Assist with office administration, procurement, and operational coordination
• Support digital documentation and workflow processes using productivity and AI tools

Requirements

• Highly trustworthy, discreet, and professional in handling confidential matters
• Strong word processing and documentation skills with high attention to detail
• Ability to manage multiple priorities independently
• Proficiency in Microsoft Office or Google Workspace
• Experience as a Personal Assistant, Executive Assistant, Secretary, or in administrative support is highly preferred

Benefits

• Market competitive salary
• Healthcare support
• Support for skills upgrading and learning credits
• Special access to industry events
• Well-stocked pantry

About the Company

BeeX is building the world's most advanced Hovering Autonomous Underwater Vehicles (HAUVs). We specialise in providing autonomous robotics solutions to safeguard underwater infrastructure in the maritime, energy and defense sectors.