Admin Coordinator

Responsibilities

• Coordinate daily administrative activities and monitor workflows to ensure alignment with company policies.
• Manage office services including cleaning, security, catering, transportation, and maintenance.
• Liaise with external service providers to ensure service level compliance and track work orders.
• Maintain organized electronic and hard copy filing systems and manage company records with confidentiality.
• Act as a central focal point for communication between administration, HR, finance, and other departments.
• Schedule meetings, site visits, and administrative events while tracking necessary follow-ups.
• Support procurement processes by managing purchase requests, orders, invoices, and vendor documentation.
• Assist with administrative budgets, expense tracking, and contract renewals in coordination with Finance.
• Support audits, inspections, and continuous improvement initiatives within the administration function.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field.
• 3–5 years of experience in an administrative or coordination role.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, multitasking, and prioritization skills.
• Excellent written and verbal communication abilities with high attention to detail.

Preferred Qualifications

• Experience working within a corporate, industrial, or manufacturing environment.
• Familiarity with document management systems and basic procurement processes.

About the Company

IFF is a global leader in taste, scent, and nutrition. We deliver groundbreaking, sustainable innovations in flavors, fragrances, food ingredients, health, and biosciences that advance wellness and enhance the human experience. We value an inclusive, creative workplace where diversity is celebrated and all individuals can thrive.