Admin & Collections Officer

Responsibilities

Administration & Office Management:

• Oversee day-to-day office operations including front desk, visitor management, and security systems (CCTV, access control).
• Manage office supplies, inventory, seating arrangements, and housekeeping standards.
• Coordinate travel bookings, visas, medical card arrangements, and rental vehicles for employees.
• Support staff welfare initiatives, training sessions, and employee engagement activities.
• Maintain company assets, contracts, documentation, and ensure compliance with UAE labor laws and regulations.
• Organize meetings, prepare agendas, and facilitate inter-departmental communications.
• Liaise with vendors for services, maintenance, and procurement of office goods in a cost-effective manner.

Receivables, Invoicing & Collections:

• Prepare and issue client invoices while maintaining accurate records of accounts receivable.
• Follow up with clients to ensure timely payment collection and resolve payment-related issues.
• Collaborate with Sales and Finance teams to address disputes, deductions, or delayed payments.
• Prepare and present collection reports, track receivables, and escalate issues to management when required.
• Coordinate receivables meetings and ensure structured follow-ups with client accounts departments.

Requirements

• Bachelor’s degree in Business Administration, Finance, Accounting, or related field
• 3–5 years professional experience in office administration with exposure to invoicing, receivables or collections
• Strong organizational, multitasking, and time-management abilities
• Excellent communication, negotiation, and follow-up skills
• Attention to detail and a proactive, problem-solving mindset
• Proficiency in MS Office and ERP systems
• Ability to work independently and handle confidential information responsibly

Preferred Qualifications

• Experience in project-driven, engineering, or automation companies
• Knowledge of UAE corporate and labor regulations

Benefits

• Competitive salary and benefits package in Dubai
• Multinational projects with leading clients across the Middle East
• Dynamic and collaborative team environment
• Opportunities for career growth and professional development

About the Company

Avanceon is a leading automation and engineering solutions company with a strong presence across the Middle East. We deliver innovative, future-ready solutions to our clients and take pride in fostering a collaborative, dynamic, and professional work environment. Join us to be part of a team that values excellence, integrity, and growth.