Admin Assistant - Office Management

Responsibilities

• Provide general office day-to-day administration and act as a backup for the receptionist.
• Create reports and documentation to support local and global operations for departments including Payroll, HR, Finance, IT, and Legal.
• Support regional HR and local Site heads by handling contracts and documentation for new, current, and departing employees.
• Manage incoming invoices and coordinate with the accounting department.
• Facilitate onboarding and training for new employees.
• Implement local and global policies and initiatives across all departments.
• Coordinate Business Continuity Plans and fulfill local legal requirements for Workplace Safety.
• Manage vendors, landlord relationships, mobile equipment purchasing, and car fleet management.

Requirements

• High School Diploma or equivalent.
• Minimum of 2 years of administrative or secretarial experience.
• IT literate with strong organizational and communication skills.
• Fluent in both English and Croatian.
• Ability to work full-time as an office-based employee in Zagreb.
• Proven ability to work effectively as a team player.

About the Company

IQVIA is a leading global provider of clinical research services, commercial insights, and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide.