Admin Assistant and Presentations Specialist

Responsibilities

• Manage complex and detailed calendars, addressing urgent meeting conflicts and coordinating internal and external conference calls.
• Coordinate comprehensive travel arrangements, including air, hotel, ground transportation, and necessary travel visas/documentation.
• Create, format, and edit professional PowerPoint presentations, including pitchbooks, meeting decks, and proposals, ensuring alignment with firm standards.
• Apply firm-standard formatting across Microsoft Office suite (PowerPoint, Word, Excel) to ensure clarity and consistency.
• Process invoices and Travel and Expense claims promptly while adhering to company policies.
• Handle confidential information with high levels of discretion and professionalism.
• Manage multiple competing priorities and deadlines in a fast-paced, deadline-driven environment.

Requirements

• Bachelor's degree in any stream.
• At least 5 years of experience in an Executive Administrative Assistant role.
• Strong proficiency in Microsoft Office, specifically Word, Excel, and PowerPoint.
• Proven experience in calendar management, travel coordination, and general office procedures.
• Superior oral and written communication skills.
• Exceptional attention to detail and the ability to proof own work for accuracy.

Preferred Qualifications

• Proven ability to interact professionally with senior management and executive-level clients.
• Strong problem-solving skills and the ability to work independently.
• Excellent telephone etiquette and interpersonal skills.
• Ability to adapt quickly to changing procedures, processes, and priorities.

About the Company

J.P. Morgan is a leading global financial services firm and one of the oldest financial institutions in the world. We provide innovative financial solutions to millions of consumers, small businesses, and prominent corporate, institutional, and government clients. Our Commercial & Investment Bank is a global leader across banking, markets, securities services, and payments, providing strategic advice and managing risk for clients in more than 100 countries.