Accounts Payable & Procurement Specialist

About the Company

Covenant House New York (CHNY) has been at the forefront of transforming lives for over 50 years, providing comprehensive shelter, housing, and support services for vulnerable homeless, runaway, and exploited youth in New York City.

Responsibilities

• Identify and evaluate potential vendors by obtaining competitive quotes and comparing pricing and quality
• Oversee the full Purchase Order (PO) process from creation to approval and tracking
• Manage new vendor onboarding, including W-9 collection and Federal ID verification
• Process invoices using the three-way matching technique
• Code invoices to appropriate general ledger accounts, programs, and restricted grant funds
• Execute weekly payment runs via ACH, Wire, or check
• Assist with annual 1099-NEC/MISC reporting and annual financial audits

Requirements

• 3+ years of experience in full-cycle AP and/or purchasing
• Bachelor’s degree in Accounting, Finance, or Business Administration preferred
• Proficiency in ERP systems such as Sage Intacct, NetSuite, or QuickBooks
• Advanced Excel skills including VLOOKUPs and pivot tables
• Strong negotiation and professional communication skills
• Ability to work independently and maintain high attention to detail
• Nonprofit experience and knowledge of fund accounting is highly preferred