Academic Program Services Coordinator

Responsibilities

• Coordinate day-to-day administration of faculty-led programs and centers
• Manage program events including publicity, logistics, and webpage maintenance
• Process program budgets, expenditures, and provide budget reports
• Coordinate travel arrangements and reimbursements for faculty program directors
• Provide instructional and administrative support to faculty, including document preparation for research and examinations
• Assist with faculty fiscal matters, research accounts, and expense reconciliation
• Maintain faculty lounge and mailboxes

Requirements

• Minimum of three years of related work experience in an Administrative or Program Coordinator role
• Bachelor’s degree preferred
• Advanced proficiency in Microsoft Excel, Word, Outlook, and PowerPoint
• Working knowledge of social media platforms and online tools like Box, Zoom, and Microsoft Teams
• Ability to work overtime, including some evenings or weekends, to meet deadlines

Preferred Qualifications

• Graphic design knowledge or experience
• Experience with Canvas, Canva, Concur, or iContact

Benefits

• Comprehensive medical, dental, and vision insurance coverage
• University of California Retirement Plan
• Fourteen paid holidays per year
• Generous vacation and sick leave
• Commuter Benefits Program
• Life, Disability, and Legal Insurance