Academic Personnel Coordinator

Responsibilities

• Facilitate academic personnel matters for five Social Sciences departments, focusing on lecturer appointments, adjunct faculty, postdocs, and visiting academic titles.
• Enter hiring and payroll transactions in UCPath, reconcile payroll ledgers, and serve as a UCPath Initiator.
• Prepare offer letters and administer hiring and payroll transactions related to Summer Sessions.
• Interpret and apply University, College, and departmental policies, labor agreements, and federal/state regulations.
• Provide information regarding benefits to faculty and assist with securing necessary visas.
• Serve as a backup for the Academic Personnel Manager and support the hiring of academic apprentices (ASE titles).
• Provide analytical support and complete special projects for Chief Administrative Officers and Department Chairs.

Requirements

• Bachelor's degree in business administration, human resource management, or a related field (or equivalent combination of education and experience).
• Proven experience in Academic Personnel.
• Proficiency with UC systems including UC Recruit, Opus, Interfolio, and UCPath.
• Strong analytical problem-solving skills and the ability to exercise independent judgment.
• Excellent interpersonal and written communication skills for interacting with diverse faculty, staff, and administrators.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Windows Operating Systems.

Benefits

• Competitive hourly pay scale.
• Comprehensive UC benefits package available starting on day one.
• Hybrid work flexibility.

About the Company

UCLA is a premier public research university dedicated to advancing inclusive excellence and providing a world-class educational environment. We are committed to attracting a diverse workforce and maintaining an equitable and welcoming community for all.