Academic Affairs Technician

Responsibilities

• Provide administrative and operational support to the Academic Affairs Division, including greeting visitors and directing phone calls.
• Coordinate meetings, events, and divisional activities, including managing logistics and preparing materials.
• Support leadership by preparing, transcribing, and distributing meeting minutes.
• Manage and maintain confidential records, files, and correspondence, including digitizing physical files to digital formats.
• Handle divisional communications, maintain faculty distribution lists, and draft correspondence for the supervisor.
• Maintain accurate financial records, including preparing purchase requisitions, invoices, and reimbursements.
• Manage office supply inventory and update college governance committee records in electronic systems.

Requirements

• Associate's degree.
• Three years of prior client service experience.
• At least one year of office or business support experience involving high-volume inquiries, event scheduling, and record maintenance.
• Proficiency in Microsoft Office Suite and administrative software.
• Strong organizational skills and the ability to prioritize tasks effectively.
• Ability to maintain strict confidentiality and handle sensitive information with discretion.
• Excellent communication and interpersonal skills.

Preferred Qualifications

• Previous administrative experience within a Community College setting.
• Bilingual proficiency in English and Spanish.

Benefits

• Personal Time Off: 13 days of Vacation and 13 days of Sick leave per fiscal year.
• 15 College Recognized Holidays.
• Participation in the New Jersey State Pension System (Defined Contribution Plan).
• Access to the Employee Assistance Program (EAP) for confidential mental health support.

About the Company

Ocean County College is a leading educational institution located in Toms River, NJ, dedicated to providing accessible and high-quality academic programs to its community.