Academic Administrative Assistant

Responsibilities

• Provide administrative, secretarial, and clerical support to the Biology, Earth Science, and Chemistry departments
• Serve as the main office receptionist, managing telephones, greeting visitors, and directing students
• Oversee departmental budgets, track purchases, and reconcile expenses using the Banner system
• Prepare purchase orders, payment vouchers, and monthly credit card reconciliations
• Supervise and maintain records for student employees, including work-study timesheets
• Manage departmental communications, including newsletters, web pages, and electronic announcements
• Organize and maintain departmental files, student records, and equipment inventory
• Coordinate departmental events such as seminars, lectures, and the Senior Research Symposium
• Assist department chairs with course scheduling and the collection of syllabi
• Perform academic support tasks such as proctoring examinations and grading via Scantron

Requirements

• High school diploma or equivalent
• 3+ years of professional office experience
• Proficiency with computers, internet usage, and office software (Word, Excel)
• Strong written and verbal communication skills
• Basic bookkeeping and general mathematics knowledge
• Ability to handle confidential information with discretion and professionalism

Preferred Qualifications

• Bachelor’s degree (B.A. or B.S.)
• Previous experience in office administration

Benefits

• Generous tuition benefits for employees and dependents
• Four weeks of paid vacation per year
• 10 days of paid sick time
• 12 paid holidays plus additional bonus days
• Comprehensive medical, dental, and vision coverage
• Life insurance and disability coverage
• Defined contribution retirement plan
• Various wellness initiatives

About the Company

Otterbein University is a dedicated institution committed to academic excellence and fostering a community of inclusion and belonging. Located in Westerville, Ohio, we provide a supportive environment for students and faculty to thrive through diverse academic programs and robust campus resources.