Document Controller

Responsibilities

• Administration of a comprehensive document control system for program-wide administrative, engineering, and operational activities.
• Ensure timely, accurate, and systematic management of all project documentation in alignment with project and client requirements.
• Focus on electronic document control through platforms such as Aconex.
• Maintain and control all technical documentation (specifications, IFC and shop drawings, vendor documents, calculation sheets, revision instructions) both electronically and physically.
• Ensure proper use and upkeep of Electronic Document Management System (EDMS), especially Aconex, for receiving, tracking, and distributing project documentation.
• Prepare and maintain accurate logs (Critical / Non-Critical Documents, GFC Drawings, Shop Drawings, RFIs, NCRs, CARs) for monthly progress reports.
• Issue documents using approved transmittal formats in accordance with project procedures to client, consultants, site teams, and stakeholders.
• Monitor incoming and outgoing correspondences, ensuring timely routing, response tracking, and archiving.
• Coordinate with Head Office and Vendors to obtain updated versions of all documents and distribute latest revisions to relevant parties.
• Support compilation and submission of final as-built documentation per approved document closeout procedures.
• Assist in preparation of daily, weekly, and monthly reports by maintaining site document activity records.
• Maintain Master Document Register for each project to support progress and milestone reporting.
• Track license registration and renewal requirements as per project regulations.

Requirements

• Degree preferred (not essential)
• Relevant certifications in document control (advantage)
• Minimum 7 years’ experience in a similar role (construction supervision or engineering design consultancy)
• Proven experience with Aconex on large-scale infrastructure, building, or industrial projects

Preferred Qualifications

• Experience in large-scale projects
• Familiarity with as-built documentation and closeout procedures
• Strong reporting and communication skills

Benefits

• Medical, dental, vision, life, AD&D, disability benefits
• Paid time off and leaves of absence
• Voluntary benefits and perks
• Flexible work options and well-being resources
• Employee assistance program, business travel insurance, service recognition awards
• Retirement savings plan
• Employee stock purchase plan

About the Company

AECOM is a global infrastructure consulting leader, delivering projects that create positive impact. With over 50,000 professionals, AECOM specializes in advisory, planning, design, engineering, and management for clients in water, environment, energy, transportation, and buildings. AECOM offers a supportive work environment focused on growth and opportunity for all employees.