Personal Assistant

Responsibilities

• Manage and respond to calls and emails on behalf of the property consultant, ensuring prompt and professional communication
• Prepare and maintain reports, presentations, and proposals using Excel and PowerPoint
• Coordinate client property viewings and manage daily schedules, meetings, and client appointments
• Regularly monitor and update property listings through online portals and Property Monitor to ensure accuracy and compliance
• Prepare and organize sales/rental contracts, tenancy agreements, and supporting documentation
• Assist in preparing listing presentations, client updates, and other sales-related materials
• Act as a liaison between the consultant and clients, ensuring smooth communication and follow-up
• Coordinate with internal departments (finance, legal, admin) for efficient deal closures
• Conduct cold calling to generate new leads and expand the client database

Requirements

• Advanced proficiency in Microsoft Excel and PowerPoint
• Strong email communication skills with attention to tone, grammar, and clarity
• Excellent organizational and multitasking abilities
• Confident in analyzing and interpreting reports and performance metrics
• Familiarity with CRM, property search portals, and Property Monitor software
• Professional, proactive, and dependable with a positive attitude
• Ability to work under pressure and handle time-sensitive tasks effectively

Preferred Qualifications

• Background as a Personal Assistant or in a related role

Benefits

• Opportunity to work with one of Dubai’s leading real estate firms
• Dynamic and professional work environment with growth opportunities
• Hands-on experience in the real estate industry with a supportive team
• Structured training (week and a half) to ensure smooth transition and full understanding of internal tools, processes, and expectations

About the Company

Driven | Forbes Global Properties is a leading real estate brokerage based in Dubai, UAE. Recognized for excellence in luxury property acquisitions, Driven Properties is an exclusive member of Forbes Global Properties, reserved for the most elite brokerages worldwide. The company has the highest property transaction numbers in the UAE and is renowned as the best-performing agency. Driven’s skilled brokers handle an extensive portfolio of commercial, residential, retail, and off-plan properties, and also operate in international markets. The organization is committed to modernizing and progressing real estate services by delivering talent, innovation, and integrity.