Facility Admin

Responsibilities

• Maintain accurate and up-to-date records of all facility operations, maintenance logs, service requests, and asset inventories.
• Support lease administration tasks, including tracking lease expirations, renewals, and documentation.
• Assist in preparing and managing property budgets, expense reports, and invoice processing.
• Maintain records of vendor contracts, insurance certificates, and compliance documentation.
• Schedule and coordinate meetings, site visits, inspections, and vendor appointments.
• Prepare and distribute reports on facility performance, maintenance schedules, and tenant service metrics.
• Handle incoming and outgoing correspondence related to facilities and property operations.
• Ensure proper filing (digital and physical) of all facility-related documents, contracts, permits, and policies.
• Track and monitor work orders using facility management systems (e.g., CMMS or Yardi).
• Provide administrative support for emergency preparedness plans and safety audits.
• Assist with onboarding processes for new vendors, contractors, or facility staff.
• Maintain inventory of office supplies, equipment, and facility-related materials.

Requirements

• Bachelor’s degree in Facilities Management, Business Administration, Real Estate, or related field (preferred)
• 1+ years of experience in facility or property administration, preferably in a real estate environment
• Knowledge of building systems, maintenance practices, and property laws
• Strong organizational and multitasking skills
• Proficiency in MS Office and facilities management software (e.g., CMMS, Yardi, MRI)

About the Company

Asico is a real estate company based in Dubai, delivering professional facility administration and real estate solutions. Visit the company's website for more information.