Document Controller

Responsibilities

• Liaise effectively with the Project Manager, Engineers, Site Staff, and external contacts on behalf of the project office.
• Coordinate and organize meetings and seminars within the project office, and with external clients, including preparation of presentations, agendas, and minutes.
• Provide efficient word processing, clerical, photocopying, filing, and minute-taking duties for the Project.
• Screen incoming mails and telephone calls, responding and redirecting correspondence as required.
• Organize and coordinate travel requests for the Project Manager and Engineers, as needed.
• Maintain confidential records and filing of reports, correspondence, and related material for easy retrieval.
• Perform secretarial, administrative, organizing, and research tasks with an understanding of organizational policy and structure.
• Coordinate and order stationery and office supplies.
• Propose improvements to internal processes and procedures for efficient administration within the project office.
• Keep computerized records for all Service Users referred to the project.
• Perform other duties as assigned by the Project Manager.

Requirements

• Bachelors Degree, Diploma, or equivalent (completion of twelfth grade).
• Typing speed of 45 words per minute.
• Minimum 5 years of relevant experience in similar projects.
• At least 3 years of UAE experience.

Preferred Qualifications

• Experience on Roads and Bridges projects.
• Middle East experience.
• Strong organizational and communication skills.

Benefits

• Medical, dental, and vision insurance
• Disability and life insurance
• Paid time off and leaves of absence
• Flexible work options (role is onsite, but supportive environment)
• Well-being resources and employee assistance program
• Business travel insurance
• Service recognition awards
• Retirement savings plan
• Employee stock purchase plan

About the Company

AECOM is the world’s trusted infrastructure consulting firm, delivering innovative and sustainable solutions across water, environment, energy, transportation, and buildings. With a global team of over 50,000 experts, AECOM is committed to solving complex challenges, creating positive and tangible impacts in communities. Employees benefit from a diverse, inclusive environment and award-winning training and development programs designed to empower and advance your career.