Document Controller

Responsibilities

• Establish and maintain a library of reference documents, ensuring compliance with quality standards.
• Coordinate the flow of technical documents (requisitions, data books, drawings, specifications, calculations) between engineering, projects, proposals, and related support groups internally and externally.
• Type, copy, distribute, and file project correspondence and meeting minutes.
• Assist in creating minutes for meetings with project managers and directors.
• Prepare operations manuals and job data books, ensuring timely printing, reproduction, and assembly.
• Arrange document cataloguing, packing, long-term storage, or disposal at project closeout.
• Prepare transmittals for engineering documents and requisitions.
• Establish and maintain files and computerized indexes for active engineering documents; generate reports as needed.
• Maintain data distribution systems and schedules based on project/client requirements.
• Perform office administration duties including office well-being, maintenance requests, and materials orders.
• Maintain lists of office furniture and site office equipment, monitoring and updating as required.
• Support the office secretary and collaborate with project administrators and managers to achieve team goals.
• Assist in arranging social activities as requested by management.

Requirements

• 5 years document control experience (engineering/construction)
• Diploma (any field of study)
• Proficiency with large-scale Document Control management software (e.g., ACONEX, Prolog)
• Proficiency with Microsoft Office suite (Excel, Word, PowerPoint)
• Proven accuracy, reliability, and completeness
• Effective oral and written communication skills
• Familiarity with document control hardware/software (scanners, OCR)
• Ability to compose reports/correspondence in English
• Detail-oriented and highly organized

Preferred Qualifications

• Relevant certifications or training (document control)
• Experience on major engineering/construction projects
• Demonstrated growth and responsibility in previous roles
• "Can-do" attitude with proactive, results-oriented focus

Benefits

• Medical insurance
• Paid time off
• Well-being resources
• Flexible work options
• Business travel insurance
• Employee assistance program
• Retirement savings plan
• Employee stock purchase plan
• Service recognition awards

About the Company

AECOM is a global leader in infrastructure consulting, providing solutions that help communities thrive. With a team of 50,000+ professionals worldwide, AECOM is committed to delivering innovative and sustainable projects across water, environment, energy, transportation, and buildings sectors. AECOM fosters a collaborative and respectful work culture and offers award-winning training and development programs, championing employee growth and career ambitions. As a Fortune 500 firm with a strong UAE presence, AECOM invites bold thinkers to join its mission to deliver a better world.