Product Development Coordinator

Responsibilities

• Enhance the effectiveness and productivity of the Product Development (PD) team by supporting daily functions as needed
• Maintain discretion and confidentiality on all projects and product development activities
• Receive, track, and label all incoming product and packaging samples (lab submissions, standards, sprays, etc.)
• Organize and maintain sample closets, product libraries, and project bins
• Archive formulas from contract manufacturers for future reference
• Prepare and organize sample sets for internal evaluations, cross-functional meetings, and supplier reviews
• Coordinate shipments to and from suppliers, labs, and warehouse partners (including booking, tracking, and customs follow-up)
• Assist in preparing and delivering submission kits for Mona, ensuring accuracy and timeliness
• Conduct internal smelling sessions and gather feedback
• Prepare sample trays and meeting materials to assist in setting up meeting rooms
• Support during in-person and virtual product review sessions by managing samples and collecting feedback
• Consolidate feedback and notes from internal sessions into structured recap documents
• Update and maintain samples trackers and evaluation results
• Assist in the preparation of product fact sheets and documentation to support innovation presentations
• Support team projects and handle ad hoc tasks to ensure the smooth running of operations

Requirements

• 2–3 years of experience in coordination, operations, or administrative support (experience in beauty or fragrance is a plus)
• Meticulous attention to detail and strong organizational skills
• Ability to manage multiple priorities with accuracy under tight deadlines
• Proficiency in Microsoft Office (especially Excel, PowerPoint and Outlook)
• Strong organizational skills with attention to detail and the ability to work in a fast-paced environment
• Team-oriented with a hands-on and proactive mindset
• Excellent communication and interpersonal abilities
• Passion for the beauty industry and eagerness to learn and grow within product development

Benefits

• Premium Medical/Dental/Vision coverage
• Find Your Magic Days
• Volunteer Day
• Professional Development Days
• Birthday leave
• Egg Freezing Benefits
• Employee discounts on Kayali products
• Product gifting

About the Company

Fueled by passion, KAYALI was founded in 2018 by beauty mogul and fragrance fanatic, Mona Kattan. Translating to ‘my imagination’ in Arabic, Kayali is inspired by her rich Middle Eastern heritage and the sacred ritual of layering scents to help you create your mood. Mona collaborates with some of the world’s most renowned perfumers and sources the finest ingredients to create unique juices that are infinitely memorable, long-lasting, and cruelty-free. Each luxurious fragrance is an ode to true craftsmanship and tells a special story, from the addictive notes to the multi-faceted jeweled bottles.