Knowledge Officer

Responsibilities

• Centralized management of records and institutional knowledge at EIA, ensuring regulatory compliance, confidentiality, and operational efficiency.
• Ensure EIA’s archiving practices align with UAE National Archives and Library Authority standards.
• Liaise with national archives for the transfer of permanent records and stay updated with national standards.
• Benchmark EIA practices against national and international knowledge and information management standards.
• Recommend process enhancements and technological solutions to improve knowledge capture, archiving, and retrieval.
• Build awareness of document handling protocols and deliver training to EIA staff.
• Oversee registration, classification, and archiving of all incoming/outgoing correspondence.
• Ensure all document lifecycle processes comply with UAE federal regulations and internal retention policies.
• Maintain and update the document retention schedule, supervising digitization and integration into electronic records management systems (ERMS).
• Coordinate with internal departments to monitor compliance with document retention, transfer, and destruction policies.
• Support audits by ensuring secure and timely retrieval of documentation.
• Maintain an accurate register of classified, restricted, and open-access documents.
• Prepare periodic reports on archiving performance, compliance metrics, and risks.
• Drive continuous improvement in knowledge management systems and practices.
• Promote a culture of compliance and knowledge governance; provide guidance to staff; lead awareness initiatives.

Requirements

• Bachelor’s degree in Records Management, Library and Information Science, Archival Studies, Information Governance, or a related field.
• Minimum 5 years of professional experience in document or records management, ideally in a government, legal, or compliance-based function.
• Familiarity with UAE laws on document preservation (e.g., Federal Decree No. 7 of 2008).
• Proficiency in Electronic Document and Records Management Systems (EDRMS) such as SharePoint, OpenText, Oracle Fusion, or equivalent.
• Strong understanding of metadata standards, document classification schemes, and secure archiving protocols.
• Familiarity with data privacy, compliance regulations, and legal documentation standards.
• High attention to detail and confidentiality.
• Excellent organizational and planning skills.
• Strong communication and stakeholder engagement skills.
• Analytical mindset and process improvement orientation.

About the Company

Emirates Investment Authority (EIA) is the only Sovereign Wealth Fund of the Federal Government of the United Arab Emirates. Established in 2007, EIA invests in a globally diversified portfolio across developed and emerging markets, focusing on asset classes that help strengthen and diversify the UAE economy. EIA strategically invests federal funds to create long-term value for the UAE and contribute to the nation's future prosperity. EIA is recognized as an invaluable partner for world-class investment opportunities locally, regionally, and internationally.